There was an interesting article at FreelanceSwitch, a web site for freelancers: “How to Build Your Ultimate Contact List” by Martha Retallick.
It’s an article packed with useful tips on managing your contacts database and what makes it interesting for me, Martha describes her experience of managing contact list with Contact Expert:
As for me, I like to keep things simple. Iâ€™ll pass on the electronic day planners and phone call reminders, thank you very much. Capstraliaâ€™s Contact Expert is my weapon of choice, and I use it as an electronic card file for everyone who is someone in my life.
My favorite feature is Categories, which allows me to sort my contacts into one or more lists. Take the president of my neighborhood association, for example. I have her on my Neighborhood Issues and Newsletter lists. (â€œNewsletterâ€ is what I use for generating the recipients list for my studioâ€™s monthly e-mailing.)
I view my contact manager as a one-stop shopping source for the information I need. If itâ€™s a prospectâ€™s phone number, there it is, right below his name. Or, if I need to send a friend an e-mail about that lunch weâ€™re planning, thereâ€™s a clickable link that fires up Mozilla Thunderbird, and off the message goes.
Download your copy of Contact Expert today from capstralia.com. It’s free for 30 days and only $34.95 if you want to keep it.
If you haven’t noticed yet, Quick To-Do Pro has powerful filtering capabilities and a number of ways to apply various filters, which can be used separately or in conjunction with each other.
You can filter the task list:
- by project(s)
- by assignee(s)
- by due date either pre-defined (today, tomorrow, this week, etc.) or a custom date range
- by priority(-ies)
- by status (completed or not completed)
Here is how you can filter:
1) Using Filter menu:
2) Using toolbar buttons
3) Via duplicating menu in program’s Status bar:
4) Via Filter dialog, the most comprehensive way of filtering task list (press F7 or choose menu Filter >> Filter…):
You can also switch between showing or hiding completed tasks by pressing Ctrl+F5 or choosing menu Filter >> Show Completed Tasks
Quick To-Do Pro speaks Hebrew thanks to Zilberman Tzahi, who did a fine work of translating the program to Hebrew:
The language file will be included into upcoming version 4.6 as a apart of the standard build. However, you can download it now by from capstralia.com web site:
As Windows Vista is becoming more popular these days, I need to make sure that Quick To-Do Pro is fully compatible with it.
The bottom line is – Quick To-Do Pro works fine under Vista. All the functionality is there and it works. There are, however, few interface things that require fixing. The work is in the progress and version 4.6 is coming out shortly.
However, there are few things that Quick To-Do Pro users can do immediately. First of all, it’s the default toolbar text behaviour:
If you experience this problem, here is the solution:
Right-click the toolbar, choose Customize… and un-check “Small fonts in buttons captions” check box.
I like working with keyboard, sometimes it’s heaps faster than using mouse. That is why I put a great deal of thought into keyboard shortcuts when I was designing Quick To-Do Pro.
Almost every function of the program can be activated using a keyboard shortcut.
A comprehensive list of most important hot keys can be found in the help file (choose menu Help, then Getting Started and choose Hot keys section in the help file). However, not all keys are listed over there, some not-so-important ones are not documented. The easiest way of discovering shortcuts is to look at the menu, whether it’s a pop-up menu or a main program’s menu. If there is a shortcut for an operation, it’s listed next to a corresponding menu item. For example,
Program’s main menu:
or task list context menu (mouse right-click anywhere on a task list):
or task notes context menu (same one appears in diary as well):
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When Quick To-Do Pro is installed, it’s automatically configured for immediate work. This means it creates a sample database in the Application Data folder for the current Windows user and opens it. Full path of that location is C:\Documents and Settings\YOUR_USER_NAME_HERE\Application Data\Quick To-Do Pro
However, Quick To-Do Pro doesn’t require data files to be located at that location only, data files can be anywhere, on any disk, in any folder. So how do I move my task list to, say, My Documents folder, you may ask?
There are two ways of doing it.
1) By Backing up data and then restoring it.
Choose menu File >> Backup… and save the database to some temporary folder.
Then choose menu File >> New database and create a new database. Then choose menu File >> Restore data.. and select data files in the temporary folder to restore from. Done!
2) By physically moving files. First of all, take a notice where does the program keep your file. Check out program’s title bar:
My data files are located at X:\Documents and Settings\Alex\My Documents\Personal Data Store\Quick To-Do Pro.
Now exit the program via menu File >> Exit…, then open Windows Explorer and move the folder with all data files to a new location. Then start Quick To-Do Pro and choose menu File >> Open and browse for new location. Done site!
Latest version of Quick To-Do Pro has been awarded a 5-star award by eFreeDown.Com
Just in time for Christmas!
Quick To-Do Pro has a strong focus on to-do list management, however it’s not limited to be just a to-do list organizer. I’ve just got an email from one of the new users of Quick To-Do Pro, Gennady Palitsky from New York, with a very interesting suggestion. Gennady wrote:
I also wonder if it is possible to add a few features to the diary.
Except of a diary I use this feature as a capability to add generic notes. Right now they are linked to the calendar/date.
Just thought that I can accomplish it by creating a category/project ‘Notes’ with generic non-scheduled tasks (task name as a label, note itself as a task’s note).
Will work – probably may be added to the manual.
Instead of updating the manual on Gennady’s advise, I’ve decided to post a blog article first.
Thanks for your feedback, Gennady!
Quick To-Do Pro with a small number of bug fixes have been released on November 29. Most of the bug fixes are related to an alarms problem introduced in version 4.4. I’d like to especially thank users who helped to investigate the problem – Frank Sydnor and Huku.